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Secretary

Company: Abacus Service Corporation
Location: Titusville
Posted on: May 3, 2021

Job Description:

SECRETARY CHARACTERISTICS OF THE CLASS: Under general supervision, performs skilled office and clerical work involving recurring and nonrecurring duties which require the use of complex procedures. Work requires the exercise of initiative, independent judgment and discretion in handling administrative details. This class differs from Office Assistant II in the level of decision-making, the level and variety of tasks performed and the responsibility for independently performing some administrative tasks. This is mainly sedentary work. EXAMPLES OF DUTIES: Serves as recording secretary at meetings; assembles and distributes agendas; takes and transcribes official minutes; prepares minutes in final form and distributes. Keeps supervisor's appointment calendar and schedules appointments. Advises supervisor of appointments and meetings. Establishes and maintains a filing system; maintains and updates office manuals. Collects and organizes data from various sources for supervisor's use or for own use to prepare routine, periodic and special reports. Examines and verifies statistical, technical and/or complex reports for completeness, accuracy, compliance with standards and discrepancies. Keeps records of and reconciles bills, invoices and orders; maintains and monitors accounts. Keeps inventory of office supplies and equipment and orders same. Types correspondence, documents, reports, confidential, legal, technical, and/or statistical material, tables, forms, minutes, verbal instruction, established procedure, or own knowledge. May require editing and independent judgment on layout of the typing. Makes copies of same. Composes and types correspondence for supervisor's signature. Follows up on correspondence sent to ensure that appropriate action has taken place. Processes incoming and outgoing mail. Greets callers, handles complaints or problems, provides information, and applies knowledge to explain and interpret department rules, regulations and procedures. May supervise or assign work to subordinate personnel. Develops and, with supervisor's approval, implements new procedures to improve the processing of work. Operates a typewriter, computer, word processor, terminal, transcribing machine, copy machine, calculator, and microfilm equipment in the performance of duties. Utilize computer applications using available software; such as, spread sheets, database formats and forms. Inputs data into a personal computer or terminal, verifies data and generates reports. Performs related work as required. SPECIAL REQUIREMENTS: Graduation from high school or equivalent. Two (2) years of experience in clerical or secretarial work. Ability to type 35 correct words per minute. Proper dress and demeanor for a professional work environment. KNOWLEDGE, SKILLS AND ABILITIES: Good knowledge of modern office practices, procedures, and equipment, standard clerical techniques, basic arithmetic, business English and spelling, good telephone etiquette. Skill in operating office machinery. Ability to maintain files alphabetically, numerically, and categorically, maintain records and logs, make arithmetic computations accurately and with reasonable speed, maintain confidentiality, use independent judgment in interpreting and enforcing policies and procedures, use discretion and judgment in carrying out administrative details, implement procedures to process work, establish and maintain effective working relationships, communicate effectively, both orally and in writing. Please note the address and location below. We are a very large county (72 miles in length) and I've included the address of the field office below. I've done this because it is imperative that we try and locate people that live closer to this office if we can as it becomes much too long of a drive for them otherwise. Office Location: North Area Road & Bridge Maintenance 2675 Flake Road Titusville FL 32796

Keywords: Abacus Service Corporation, Titusville , Secretary, Other , Titusville, Florida

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