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Executive Office Administrator

Company: Boeing
Location: Titusville
Posted on: September 13, 2019

Job Description:

Job ID *********** Date posted 09/05/2019 Location Titusville, Florida Company The Boeing Company Job Description At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the seabed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us. Building on a 60-year Boeing heritage at the center of America's endeavors in space, Boeing has located the headquarters of its Space and Launch division on Florida's storied Space Coast. As the company is about to launch its new Starliner capsule to resume launching astronauts from U.S. soil and NASA prepares to return to the Moon and press on to Mars with Boeing's help, the company is seeking an Executive Office Administrator in Titusville, Florida to support the senior vice president & general manager leading this dynamic space business. With Space and Launch leaders guiding a coast-to-coast space business that includes human space exploration programs and commercial and government satellites, this is an out-of-this-world opportunity for an administrator with top-flight organizational skills, detail-oriented focus, and an ability to manage complex matters contributing to mission success. Job Responsibilities: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for senior executive level internal and external events. Provides guidance to less experienced employees. Security Clearance Requirements: This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship. Desired Qualifications: Experience with Microsoft Office calendar management Experience with travel and expense reporting Experience with supply and catering ordering Experience working with the Microsoft Office Suite and has experience Prior experience supporting executives and planning events Typical Education/Experience: Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.). Relocation: Relocation assistance is not authorized for this position. Candidates must reside in the Titusville area or be willing to relocate/commute at their own expense. Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. This position is considered safety-sensitive as defined by NASA Federal Acquisition Regulation and is subject to additional drug and alcohol program requirements such as random testing. Experience Level Individual Contributor Contingent Upon Program Award No, this position is not contingent upon program award Job Code UAMLID (U06) Schedule Full time Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Keywords: Boeing, Titusville , Executive Office Administrator, Administration, Clerical , Titusville, Florida

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